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Training and Event Management is an integral part of SAP HR and has interfaces to all of the relevant SAP application components, making it a basis for extending and updating your employees' skills and knowledge. Integration with Personnel Development lets you convert training proposals directly into bookings for employees with qualification deficits or needs. The Training and Event Management component has a wide range of powerful functions to enable you to plan and manage all kinds of business events from training events to conventions simply and efficiently.
Its flexible reporting and appraisal functions provide you with important decision support feedback to ensure that the business events you offer are both high quality and effective Integration If you use Training and Event Management integrated with other SAP components, there is a direct exchange of data via the various interfaces, allowing efficient data maintenance in Training and Event Management.
Cost Items Training and Event Management uses cost items to determine and represent the costs of a business event. You require cost items if you want to use the functions cost transfer posting, internal activity allocation for instructors, and price proposal determination. You use cost items to store costs for resources, resource types, business events, and business event types. The costs you store for a business event type, for example, can be taken over for the business event.
You can overwrite these default values as required. The same applies to the values you store for a resource type. The system first reads the costs stored for the business event or the resource itself. If there are no costs stored here, the system then reads the costs stored for the event type or resource type.
These costs are added together during price proposal determination. Check to see whether the table contains cost items that meet your requirements. If not, create new cost items. Click on New entries. The cost items are valuated either directly or using default values. Choose New Entries. Enter an abbreviation and a long text for the new cost item. Enter a start date and an end date to specify the validity period of the cost item.
Enter a proposed amount and the relevant currency. The amount you enter is proposed later as default when you assign the cost item to an object e. Specify whether the cost item is relevant for transfer.
If you want to transfer costs to Cost Accounting, specify a controlling area and a cost element for the cost item. Save your entries. Result You have defined a new cost item. If you want to change data for an existing cost item, on the initial screen New Entries: Details of Added Entries, select the cost item you want to change and choose Detail. The data screen appears where you can proceed to change the relevant data. Time Schedule A time schedule defines the timetable of a business event that comprises a number of days, each day consisting of up to three day segments.
You can use the time schedule to create a schedule model for business event types or an actual schedule for a business event.
Choose Day segment. Check whether the list of day segments contains one that you could assign to your schedule. If there is no day segment to suit you, choose New Entries and enter a key for the new day segment.
Assign a maximum of three time blocks that do not overlap to the new day segment. You do so by entering a start and end time for each one. Choose Time schedule. Enter the time Click on New entries if there is no time sch. Choose New Entries and enter an ID and a name for the new schedule. Choose Day schedules. Location When you create a business event, you can relate it with the location where the event is to be held. Click on create 1. Enter the address of the training location. Click on Further Information.
Click on create Click on further information Tab New location is created 1. On the initial screen, enter the validity period of the new location. The data screen Create Location appears. Enter an abbreviation and a long name for the new location.
Enter site-dependent additional information data as required: o The calendar ID valid for the location. IN for India o A regional code e. Result You have created a new location. Once you have created your first location you can use this as a template for any further locations you want to create. To do so, you enter the ID or name of the object you want to use as a template in the field Business event location in the Copy from box. The data of the existing object is proposed on the data screen.
You can overwrite data as required for your new object. Creating Building Address In this step, you maintain addresses for buildings. Building addresses provide information on the physical location of rooms. When you create a resource of the type Room, you can maintain the Address infotype for it and reference a building address.
The long and short name of the building. An address supplement e. A house number and street 5. The postal code and the town or city. A country key e. DE for Germany 7. A regional code e. Enter the country key first and then use the possible entries help to select a regional code.
Enter the telephone number of the building. Enter the fax number. Click on New entries Enter the Address Select an organizer type for the new organizer. You access directly the initial screen or data screen of the organizer type you selected. On the initial screen, enter the validity period of the new company.
The data screen Create Company appears. Enter an abbreviation and a long name for the company. Enter address data as required: o An address supplement e. INdia o A regional code e. Enter the validity period Creating an Attendee In this step, you create attendee data in the system. In Training and Event Management, attendees are assigned to attendee types.
This assignment also determines the kind of data that is maintained for the attendee. You only maintain address data for attendees of the type external person.
Attendee Types Definition Classification of attendees that can be booked for business events. Structure There are 9 attendee types available in Training and Event Management. Double click on create Following Attendee types appears here, which u added above. Select the attendee type to which you want to assign the new attendee. Former Member. September 19, 4 minute read.
This will take you to the screen of Create course group data screen. As Shown below. Also enter the description which is suited for the business event group as shown below.
Click save button. System will display a message as business event group was created as shown below. Enter the Business Event Text, Abbreviation, description as applicable. Click on Main Schedule Model. Click on next tab Capacity. Enter the minimum capacity, optimum capacity, maximum capacity for the event. Next go to. Click on. Relatinship Enter the relevant information as required. Press F4 for possible values.
Always maintain Classroom Training as the delivery method. After filling the required details click on save button. Alert Moderator. Alerting is not available for unauthorized users. Assigned Tags.
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